Means the act of reconciliation. Why is reconciliation with counterparties important? What it is

Instruction

Before generating a reconciliation act, check the correctness of the execution and filling of primary and tax documents (waybills, invoices, receipt orders).

After that, review the correctness of the reflection of transactions in accounting. Remember that if you make a mistake in posting, the transaction may not be included in the reconciliation act (if you use the program).

In the tabular section, allocate for each side its own field for filling in data on common positions. Here, list the documents on the basis of which the information for the calculations is given, indicating their name, number, date and amount of payment.
At the end, sum up the data of each of the parties to determine the presence or absence of debt, which will be determined after reconciliation of the calculations.

At the end of the document, indicate the total amount of debt, derived from the results between organizations, according to each of the counterparty parties.
Leave space for the seals of the parties and signatures of authorized persons (required with the position, full name and full name).

The most common causes of disagreement

The reasons for disagreements in reconciliation acts can be very different. They may be related to errors made by accountants in the calculations, discrepancies in the periods of reflection, incorrect indication of the main documentation, etc.

Moreover, if the information in the initial reconciliation act can be quite general, if disagreements are identified in it, the act should be drawn up in a more detailed form.

Why do we need an act of reconciliation with disagreements

The act of reconciliation allows you to control the settlements made between the two organizations, to avoid (intentionally or unintentionally admitted) delays in payments and debts.

This document is extremely important because it fixes all the disagreements in terms of financial relations that exist between the two companies, and also helps to strengthen payment discipline.

To sign or not to sign

Employees of some enterprises, who for the first time encountered discrepancies in the reconciliation act, often have a question about whether it is necessary to sign a document with which they do not agree.

Practice shows that it is better not to endorse documents with which you disagree, since a personal signature indicates consent and it will not be possible to dispute this.

If a problem has arisen, then it should be discussed by phone, come to some kind of compromise, fix everything on paper, and only in case of complete agreement of opinions, sign the act.

Who draws up the act of welding with disagreements

As a rule, the responsibility for the formation of an act of reconciliation with disagreements is assigned to an employee of the accounting department, who is responsible for monitoring payments under contracts or tax calculations. He puts his signature under the document, and the director certifies the act only when all disagreements are finally settled.

Being a materially responsible person, the accountant, when forming the reconciliation act, must thoroughly check all the lines that are of key importance:

date of drawing up the act;
the period under consideration;
balance;
references to contracts and other documents, if they play a role in this particular case.

Sample act of reconciliation with disagreements

To date, there is no single unified form for the act of reconciliation with disagreements, so that employees of enterprises can form it in any form or, if the organization has a developed and approved document template, follow its model. It is only important that, in terms of its composition, the document meets certain standards for compiling this kind of documentation, and in terms of content, it includes a number of specific information.

At the beginning of the document are entered:

its number, date of compilation;
reference to the act of reconciliation, according to which disagreements are fixed.

Then in the main part are entered:

date of receipt of the previous reconciliation act;
names of organizations between which the document was drawn up;
if necessary, the number and date of the contract under which reconciliation is taking place.

Information about specific points with which one of the parties expresses its disagreement is more conveniently presented in the form of a table. It contains the number of the item according to the act of reconciliation, the subject of disagreement and its own version. Then the result is summed up and the document is signed.

If any additional papers are attached to the act (copies of contracts, protocols, extracts, etc.), their presence must be reflected in the act itself as a separate item.

Subtleties that you need to pay attention to when drawing up an act

Both the text of the act and its design are completely at the mercy of representatives of enterprises and organizations. In other words, the act can be printed on a computer or handwritten, done on the company's letterhead or on an ordinary A4 sheet.

It is important that the act be certified by the signatures of representatives of both parties (in this case, the signatures must be original - the use of facsimile autographs is unacceptable).

If the company's regulatory legal acts require the use of stamp products (stamps or seals) to certify documentation, then the form of the act must be endorsed by them.

The act is drawn up in duplicate, but if necessary, you can make certified copies of it. Information about the act must be entered in the documentation log.

Act storage rules

A duly signed and certified act must be kept, among other accounting documents, in a separate folder. The duration of storage is determined by law or internal regulations of the organization.

the error affected any balance indicator, except for the one discussed above, which means that we reverse the incorrect posting and reflect the correct one.

If the error did not affect any indicators of the balance sheet and the financial results report, then no corrections are needed. For example, depreciation on the main production equipment is not on the account. 20, and on the count. 26. Adjustment of debt on the reconciliation act: postings The accountant, based on the results of the reconciliation carried out with the counterparty after the approval of the annual financial statements, found that according to the act with the counterparty for August last year, he received the completed work instead of the 8,500 rubles indicated in the act. for 10,000 rubles. wiring:

Dt 20 Kt 60 (reflected in the cost of work).

Debt in favor of the act of reconciliation which means

Write a letter to the company that should return the money to you as follows:

We write on the official letterhead of your company to whom you are addressing your message. This is the name of the company and the position of the official (head or senior accountant);
The next step is to write the very reason for applying for a refund of the mistakenly paid amount;
At the end, you need to specify in detail the details of the accounts where the debt should be sent;

End the letter with the date the message was written and a signature. Adjustment of debt When signing the act of debt, erroneous information is sometimes revealed and an adjustment needs to be made.

For example, in the act of reconciliation for 09/25/2017. Enterprise A has an error. When reflecting the cost of materials received for 07/20/2017, the accountant instead of 10,000 rubles contributed the amount of 100,000 rubles.

What is a debt reconciliation act, and how to draw it up?

The parameter will be closed with accruals in the future period or the return of overpaid fees. In turn, a negative balance clearly indicates a arrears. Most often, such information shows the need to generate payment orders to close the debt for penalties, fines, and penalties.

Expanded This parameter can be viewed only in the tabular part of the report. The act of reconciliation of the loan reflects Important We ask you to sign one copy of the act within a day and return it to us by mail (e-mail, courier, etc.). If there are disagreements, please attach supporting documents (waybills, invoices, acts, etc.).

Debt Adjustment

In the event that the debtor does not pay the accumulated debt within 3 years, such debt must be written off to the losses of the enterprise. In such cases, the most important thing is to correctly calculate the statute of limitations. The limitation period is the time during which you can recover from the debtor the money that he owed you for the goods.

Important

You should know that this period is considered from the time from which the debtor documented it. If within 3 years the debtor at least once paid any part of the debt, then the limitation period begins to be calculated anew. Thus, the statute of limitations can become infinite.

Debt cancellation (if there are no documents)

Attention

All debt obligations of this company are recognized by the court, and it will be obliged to pay them to you. An example of an act of reconciliation of mutual settlements in the presence of debt Document form Since the law does not establish a special form of such a document, the accountants of many enterprises take the form of an inventory act as a basis. But still, it is worth finalizing it “for themselves” for each enterprise, as there may be unaccounted for moments.

The act of debt reconciliation must contain

Document's name;
Full legal names of organizations participating in this event;
Grounds for representatives of organizations. This may be a power of attorney from the head or an entry in the Charter.
Date and month of reconciliation.
The time period for which the report is made;
Documents confirming the debt.

The debit reconciliation report reflects

When reconciling settlements with suppliers and buyers, it is advisable to be guided by the Guidelines for the inventory of property and financial obligations. It provides for the features of the inventory, and in particular the verification of settlements. When reconciling settlements with counterparties, suppliers and buyers, it is necessary to check the validity of the amounts that are on the accounting accounts. So the account “Settlements with suppliers and contractors” is subject to verification. They check it according to the documents in accordance with the corresponding accounts.

Debt in favor of the act of reconciliation, which means that the obligation was simply sold, this has nothing to do with credit history. The act of reconciliation of settlements was not accepted by the tribunal as confirmation of the interruption of the limitation period, since it was signed by an unauthorized person (determination of you of the RF dated 09.
For example, if it is interrupted when the organization went to court or achieved the signing of a reconciliation act with the debtor. From this moment, the report period begins anew - when the act is signed, or is frozen until a court decision - when applying to the court. From the point of view of tax legislation, whether there were attempts by the company to collect the debt from the counterparty before its write-off does not matter.
In order to write off the debt, only the expiration of the statute of limitations will be sufficient. Debt cancellation procedure Before you can write off the debt, you will need to prepare some documents within the organization. Such documents include:

Act of inventory.
Such a document is needed in order to confirm that the organization has identified the debt. The form by which the act is drawn up can be unified or developed independently;
Accounting reference.

This document must indicate the grounds for debiting and all payment documents confirming payment must be attached. Debt write-off In the event that the write-off occurs as a result of bad debts, the order indicates the amount, reason and basis for this action. In accounting, this is documented by an accounting certificate, which confirms the authenticity of this operation. To do this, the certificate must be accompanied by documentary evidence of recognition of the debt as uncollectible. This may be an extract from the Unified State Register of Legal Entities on the liquidation of the debtor's enterprise, contracts, invoices, and others. The write-off of accounts payable and receivables under the reconciliation act in 1C is described in this video: Letter of payment If the debt was fixed under the reconciliation act, it is worth sending a claim letter to the debtor.

Is it possible to indicate in the reconciliation act that the debt will be written off

Civil Code of the Russian Federation, reduce the amount of the penalty to the amount of the debt under the agreement, i.e. Pay attention, even the chief accountant is not a person entitled to act on behalf of the enterprise without a power of attorney. IP on the simplified tax system 6%, payment by bank transfer, activity: I make selling websites. 2. Paid - the money was sent, respectively, the goods are needed - debit - you owe (there is money, there are no chairs) something like that.
Attention If the balance at the beginning of the period for which the act was drawn up coincides with the data of the auditing accounting department, the data for the past period are considered to be reconciled. The next step in reading the reconciliation act is to check the balance at the end of the period for which the document was generated. Dear readers! Our articles talk about typical ways to resolve legal issues, but each case is unique. If you want to know how to solve your particular problem, please use the online consultant form on the right.
How does an organization establish its debt in favor? Reconciliation act, what does the information displayed in it mean? A reconciliation act is drawn up by any of the partner organizations that wishes to verify the accuracy of the calculations. At the same time, a debt in favor of the supplier or buyer, or the absence thereof, is revealed. The document is drawn up in any form in two copies. Further, both acts are sent to the counterparty. In one form, the partner organization specifies its accounting data. Reconciliation Act. help me please! In fact, according to the rules, counterparties fill out each side, because there may be discrepancies. debit - decrease in debt, credit - increase.
These can be invoices, invoices, contracts and other primary documents;

If the debtor recognizes the amount of debt, it is worth making an appropriate entry in the act with his signature. This can be an excellent argument in court in case of refusal to fulfill obligations in the future;

At the end of the work, representatives of enterprises or an accountant who carried out the reconciliation must sign a document drawn up in two identical copies. You can put the seals of enterprises, if any. Debt repayment under the act If your debtor confirms the fact of the debt by signing the reconciliation act, you can jointly draw up and approve a debt repayment schedule. According to this schedule, the debtor will simply transfer or deposit cash in cash. In the purpose of the payment, it will be possible to indicate those payment documents for which the debt arose.

The reconciliation act is a document designed to determine the status of mutual settlements between counterparties. The legislation does not oblige organizations and individual entrepreneurs to draw up these documents without fail. However, most accountants prefer to periodically carry out this work in order to avoid accounting errors and possible disagreements with suppliers and buyers.

Purpose of the document

The reconciliation act is intended to document the status of settlements between two organizations on a certain date. Using this document, you can trace all business transactions conducted with the participation of counterparties in the context of contracts or in general for a specific organization, and display the closing balance for a particular date. This balance can be confirmed both by both participants in the reconciliation, and only by one legal entity or individual entrepreneur. If, according to accounting data, there are discrepancies in the amount of the closing balance, then they can be eliminated by studying the operations that are indicated in the reconciliation act. An entity's accounting may incorrectly reflect the amount of a sale or payment. If errors are found, the accountant makes corrections in the accounting, after which a new act of reconciliation of mutual settlements is drawn up, which is signed by authorized persons.

Compilation frequency

The legislation of our country does not provide for the obligation of companies to draw up reconciliation acts at a strictly defined time. Each organization independently decides when it is necessary to check mutual settlements with counterparties, and whether it is worth doing it at all. At the same time, there are several situations where this procedure can help to avoid errors in accounting and conflicts with suppliers and contractors. A reconciliation certificate is required in the following cases:

1. Before compiling the mandatory annual financial statements.

2. When conducting an inventory of mutual settlements with counterparties.

3. If the supplier provides the buyer with payment by installments.

4. Contractors cooperate for a long time.

5. Significant amounts of transactions or frequent and voluminous deliveries of goods or services.

Reconciliation acts and preparation of annual reports

Most of the accounting staff prefer to reconcile mutual settlements with counterparties before submitting annual reports. Thanks to this practice, many errors in accounting can be found and corrected, which could affect the reliability of reporting. This is especially necessary for large organizations with a large number of different departments. In such circumstances, documents for the purchase of any product, for example, stationery for a department, may simply not get to the accounting department on time.

Often this happens when the goods are delivered without making an advance payment at the end of the reporting period. The materials are received, their shipment is reflected in the accounting of the counterparty, and nothing is known about this in the accounting department of the receiving organization. In the case of an advance payment, attentive accountants usually try to find out whether there was a delivery and obtain the relevant documents. If there was no transfer of funds and is not expected in the near future, the delivery of goods will not be reflected in the accounting of the consignee. The act of reconciliation with the counterparty allows you to track whether all documents on completed business transactions are reflected in the accounting, as well as to check the correctness of their reflection. Many employees, when identifying discrepancies between their data and the data of the counterparty, along with the reconciliation act signed with disagreements, immediately transfer the missing set of documents. This greatly speeds up the process of correcting errors in accounting.

Document Form

Each enterprise can develop and approve its own form of the reconciliation act, which will suit all interested parties and will allow the verification to be carried out correctly. Normative acts do not provide for a unified form of this document. But, since it is primary, when compiling it, all the requirements that are imposed by law on the execution of such documentation must be taken into account. In particular, the act of reconciliation must have the following details:

1. Name.

2. Date of its formation.

3. Information about the compiler.

4. Summary of the operation performed.

5. Gauges of the specified economic operations.

6. Indication of the positions of persons responsible for the reflection of business transactions and their documentation.

7. Handwritten signatures of the said officials.

Filling order

The main part of the reconciliation act, which carries information about business transactions carried out by counterparties, is a table. It consists of two parts. The left reflects, as a rule, the activities of the organization - the compiler of the document. It includes four columns. The first of them indicates the serial number of the entry, the second - a summary of the business transaction, the third and fourth - its monetary value for debit or credit. The right side of the table is left blank; the data is recorded there by the counterparty during the reconciliation. Thus, in the act under consideration, records are made - in chronological order - of all transactions carried out by the organization, with the participation of a specific counterparty, for a certain period. After that, the debit and credit turnovers are calculated, and the final balance for the desired date is determined.

Reconciliation

The company that received the reconciliation act from the counterparty compares its accounting data with the information provided by the compiling organization in the document. The date of the business transaction, its type and amount are checked. The accounting worker also checks the balance at the beginning of the period. In case of discrepancies, it is best to first check the correctness of the reflection of documents in your own accounting. To do this, you will need to raise invoices and invoices submitted by the counterparty or issued to him. If an error is found, the accounting data is subject to adjustment, after which the reconciliation is carried out again. If no error is found, the employee indicates his information on the right side of the act, calculates the turnover and the final balance. The reconciliation act is sent to the counterparty with discrepancies.

Signing rules

The document must be signed by the head and chief accountant of the company. The seal of the organization is put on the place allotted for this. It should hook the last couple of letters of the signatures. In the absence of the head or chief accountant, the reconciliation act is certified by the signatures of other officials of the organization who have the right to sign such documents. This indicates their position.

Document status

The reconciliation act allows not only to identify errors in accounting, but also to avoid disagreements with counterparties. If, for example, a debtor of an organization signs a document, then he agrees with the state of settlements and expresses his readiness to pay the debt. The act of reconciliation with some other supporting documents also serves as the basis for writing off bad debts after the expiration of their limitation period. A document signed by both parties is also required when the company goes to court to recover a debt from the counterparty for goods delivered or services rendered.