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22.08.2019

All enterprises carry out operations to pay for goods, works and services in accordance with the agreements concluded with counterparties, employees strictly according to the accounts.

Some needs of the company can be resolved using cash (issuance of wages, purchase of household and office supplies), which can be received by the head of the organization or his representative.

What is it needed for?

The receipt by the owners of cash from the current account can be carried out only with the help of a cash check.

It is a part that is drawn up by a legal entity or an individual entrepreneur.

Checkbooks are used different kind credit institutions (public and private).

Rules and procedure for filling

A checkbook consists of several identical money checks(up to 50 sheets). When it becomes necessary to receive cash, an employee of the enterprise fills out a check strictly in order.

It is important for a client of a credit institution to fill in all the lines in a cash receipt correctly, without errors and blots.

The signature and seal on the document is affixed in the presence of a bank employee.

It checks the correctness of filling in the lines in the check, and also identifies the submitted signature sample of the drawer with bank card stored in credit institution.

In addition to samples of murals of the head, proxies the customer's card contains the numbers of checks in the checkbook, which are also carefully verified.

A facsimile signature on a check is not allowed.

Funds are issued to a trusted employee upon presentation of an identity document.

How to fill in for receiving cash in a bank from a current account to a cash desk?

The form of the form consists of 2 blocks: the spine and the main one.

The information in them is almost identical, in the spine the amount of information is only slightly compressed and key points are indicated.

Filling in the document required details, along the cut line, the right block (main) is torn off, which is the basis for receiving cash at the bank's cash desk and transferred to the bank employee.

The left block (spine) remains in the book with the legal entity.

When filling out the front part of the form, the following information is entered in the corresponding columns of the check:

the name of the individual entrepreneur or enterprise in accordance with the constituent documentation;
current account number of the legal entity;
desired amount to receive Money(in numbers, in rubles and kopecks), the numbers are written as close to each other as possible, without leaving large gaps, if the place still remains, then it is necessary to fill the void with a dash;
city name, locality where the check is issued;
date of drawing up the document and the name of the credit institution;
personal information (full name) in the dative case of the employee who is entrusted with receiving money;
the required amount for issuance (in words), a dash is put in the empty space of the column;
the first and second signatures of responsible persons in accordance with the bank card.

On the reverse side of the form, the bank's client indicates the code and purpose of the amount issued to him.

If the organization has several different goals and a huge amount, then it should be divided in the right shares in the appropriate lines.

Also separate credit organisation may specify additional details required for filling.

The lines below are intended for entering information by bank employees.

How to arrange a spine?

The stub remains with the current account holder (in the checkbook) and contains the following information:

A stamp is affixed to the issued check if its presence is recorded in the credit institution's customer card.

When there is no print information, the designation "b / n" is indicated.

Until recently, business entities, according to the norms of the law, had to use seals and stamps in their activities.

But since 2016, the requirements have changed.

Now enterprises, like individual entrepreneurs, have the right to draw up their documentation without the participation of stamp products.

Their application is mandatory when fixing this norm in the local acts of the company.

Financial assets in cash go to the cash desk of the company, then they are issued, its number is written on the back of the spine. The dates on the receipt and receipt must match.

Whose signatures does it contain?

A certain category of employees has the right to sign a check for presentation to the bank of the organization.

Basically, they include directors and their deputies.

Download a blank form in word and a completed sample

This is what the sample looks like:

Validity

There are several types of checks:

Any completed checkbook form has its own expiration date for applying to a financial institution:

10 days - on the territory of Russia, the day the check is issued is not taken into account;
20 days - in the territory of the CIS;
70 days - if the check is issued on the territory of another state.

The main requirements for filling out a cash check:

when filling out the form, you must use blue ballpoint pens;
writing the amount starts from the left edge and ends with the currency designation;
in the event of a blot, correction, typographical error, the entry “cancelled” or “spoiled” is made, the form is crossed out;
fixing the full surname, name and patronymic of the recipient is a prerequisite.

The drawer keeps check stubs for 5 years, and when the current account is closed, the check book is returned upon application, indicating the numbers of the remaining pages.

In the main points, the rules for filling out cash checks in all banks are similar. In practice, there are only minor additions and changes.

Samples of filling out a check in each credit institution must be submitted at the request of the client.

The checkbook must be protected with special care, with access to it restricted to unauthorized citizens. The best place for storage is a safe.

It is issued for a specific entity, third-party companies, individuals without a power of attorney (notarized) are prohibited from using it.

conclusions

The use of a check comes with a number of advantages:

security - cash can be stolen, a check (nominal) can only be used by the rightful owner, the identification system provides high level security;
benefit - an analogue of a check is bank card, when withdrawing cash by check, no commission payments are provided.

A cash check is used in various life situations and gives their owners a wide range of rights and powers.

Cash check is cash document, on the basis of which the organization can withdraw money from its current account. The cash received can be used to pay salaries, to the needs of the organization or to issue money to accountable persons.

When it becomes necessary to withdraw money from the bank, the organization fills out a cash check and transfers it to the bank, on the basis of this document, the bank issues funds to the organization from the current account. How to fill out a checkbook? Below you will find useful recommendations for filling out a cash advance check, at the end of the article there is an example of filling out a checkbook.

By opening a bank account, the company receives a checkbook, which contains a certain number of checks. Fill this document you need to be careful, as errors and corrections in it cannot be allowed. If something is indicated incorrectly, you will have to fill out the document again. At the same time, it is worth noting that it is not necessary to tear out an incorrectly completed check from the checkbook, it is simply crossed out and a cancellation mark is put.

What does a checkbook look like? It consists of a certain number of checks, each of which consists of a spine and a tear-off part. The check itself is filled on both sides. Let's take a closer look at each part.

Sample of filling out a check

Filling out the form starts from the front.

Check stub on the front side - you need to specify the following data:

the amount to be withdrawn;
date, which must coincide with the date of issue of the check;
surname, initials of the person to whom the check was issued in the genitive case;
signatures of responsible persons
in the column "check received" the person to whom it was issued must put his signature and the current date.

Tear-off on the front side:

drawer - the name of the organization that issued the check;
account number - the organization's current account in the bank;
sum in numbers;
place of issuance - the location of the bank (settlement);
date – check issue date;
the name of the bank in which the organization's current account is opened;
company seal;
at the bottom is written the phrase "pay to whom (full name in the genitive case) the amount (the amount is indicated in words."

On the reverse side, on the tear-off part, you need to indicate what the cash will be spent on (expense purposes in the checkbook), the necessary one is selected from the presented expenses and the amount that is planned to be spent on these expenses is indicated in the corresponding line.

After the money is received at the bank, the recipient will put his signature under the table with expenses.

Also below you need to fill in the passport details of the bearer of the check (cash recipient indicated on the front side of the form).

After the check is filled, the tear-off part is cut off and transferred to the bank, the spine remains in the checkbook. Based on this tear-off part of the check, the bearer will receive cash, the tear-off part remains in the bank.

After the money is received in the bank, on the spine on the reverse side, the accountant makes an entry about the posting of money to the cash desk of the enterprise, for which the number and its date are indicated, and the accountant himself puts his signature.

If a check is used to receive money at the bank, then in order to transfer it to the bank, an application for a cash deposit is filled out, a sample of which can be downloaded

Filling out a checkbook (sample 2015-2016) performed only by the account holder or an authorized person. The rules for filling it out are established by the bank. About what a checkbook looks like and how to fill out a check correctly, we will tell in our article.

What does a checkbook look like?

A checkbook is a document that allows you to carry out transactions with the funds available on your account using a check.

A check book is issued at the request of the account holder or another person authorized by him. The cost of the book depends on the number of pages.

A check is part of a checkbook. He is security and contains an order from the account holder to the bank to pay a certain amount to another person.

Thus, a checkbook is a bound form with checks in various quantities (usually 20 or 50 pieces).

Don't know your rights?

Please note that making any amendments to the check is not allowed.

Application for a checkbook

Application for a checkbook (sample) filled out according to Form No. 896 and must be sent to the bank where the corresponding account is opened. The application is valid for 10 days from the date of its writing.

The document must be signed by the head of the organization and the chief accountant.

How to fill out a checkbook?

checkbook template approved by the bank. Each bank has its own rules for filling out a checkbook. So if you have a question, how fill out a checkbook you can ask the employees of the credit institution.

cash check is filled out by hand;
the amount of the issue must be in words;
if the amount is whole, only in rubles without kopecks, then in the column in which kopecks are indicated, it is necessary to put a double dash;
the amount is indicated in the nominative case without abbreviations, the words "ruble" and "penny" are also written in full in the nominative case;
when filling out a checkbook, the transfer rules are not taken into account;
if after filling in the fields “Amount in numbers” and “Amount in words” there are empty columns, cross them out with double horizontal lines;
in the column "Pay" indicate the full name of the person to whom the funds are issued;
in the column "Signatures" authorized persons sign;
the print should be clear, without smearing;
in the column "Marks proving the identity of the recipient" indicate the data of the document that will verify the identity of the person who will receive the money;
after receiving the funds, the recipient puts his signature, it must match the signature in the identity document.

Thus, the check book is issued only at the request of the account holder or an authorized person. The check for the issuance of funds must be completed in compliance with the rules established by the bank; otherwise, the recipient will not receive the money. We recommend that you familiarize yourself with the rules of its maintenance upon receipt of the book.

Cash check.

Receipt of cash in the bank is carried out according to the check presented to the bank.

The form of a cash check is not established by law, therefore, each bank has the right to develop its own form, while retaining the required details.

In order to receive a checkbook, an organization must submit an appropriate application to the bank that carries out settlement and cash services her checking account.

Typically, a checkbook contains 25 or 50 pages, each of which consists of two parts: the check itself, which is to be deposited with the bank, and the spine, which remains with the organization.

The cash check book is kept by the chief accountant on a turn-key basis, and the stubs of paid and spoiled checks (as well as the spoiled checks themselves) must be kept by the drawer for at least three years.

The check is filled out only by hand (with a ballpoint pen or ink) and in one handwriting (i.e. by one person).

When filling out the front side, errors and blots should be avoided, since in this case the check will be considered invalid. Spoiled forms must remain in the checkbook, glued to the spine and canceled with the inscription "Spoiled".

The name of the drawer, that is, the owner of the current account and checkbook, and his account number are affixed upon receipt of the book in the bank by hand or by the imprint of the organization's stamp simultaneously on all checks.

The line "Cheque ... for ..." indicates the amount (in figures) for which it is issued. At the same time, free places in front of and after the amount of rubles must be crossed out with two lines.

The next line indicates the place (in some banks it is already filled) and the date the check was issued. The date of issue is indicated in the following way: day (in digits), month (in words) and year (in digits).

After the word "Pay", the surname, name and patronymic of the cashier (employee) for whom the check is issued are entered in the dative case, and the free space is crossed out with two lines.

Sample application for
getting a checkbook

The next line indicates in words the amount to be received on the check. The amount is written in the line without indents (from the very edge) and with a capital letter, the free space is crossed out with two lines. Indentation of even a few millimeters is not allowed. The word "rubles" should be indicated after the amount in words without leaving a free space. If the amount in the check was written in numbers using a dash in the column for kopecks, then the amount in words ends with the word "rubles". If the designation "00 kopecks" was used, then it should be used in total in words: "Seventeen thousand four hundred rubles 00 kopecks."

The check is signed by employees of the issuing organization, who have the right to first and second signature, necessarily in ink or a ballpoint pen.

The names and signatures of these employees must be recorded in the "Card with Sample Signatures and Seal Impressions". Usually the first signature belongs to the head of the organization as the manager of loans, and the second - to the chief accountant. In order not to stop financial activity enterprises in their absence, you can indicate on the card the first two and two second signatures. For example:
The first signature is the director, deputy. director.
Second signature - Chief Accountant, deputy chief accountant.

In the lower left corner of the front side of the check, the seal of the organization is placed, the imprint of which is also recorded on the card. The print should not go beyond the boundaries of the designated area.

On the reverse side of the table, the purposes of spending the funds received are indicated (in the form of the symbols corresponding to them), and the signatures of the employees of the issuing organization (who have the right to do so) are also put. This is followed by the signature of the cashier (recipient of funds) on receipt of the amount specified in this check.

Sample Fill
checkbook

The lower part of the reverse side is intended for putting marks proving the identity of the recipient. The accountant who issues the check enters in the appropriate lines the passport details of the person who is entrusted with receiving money on this check at the cash desk of the bank's operational department.

The place under the lower horizontal line serves to mark bank employees for checking, ordering payment and directly paying cash through the cash desk of the bank's operational department.

The spine remains in the checkbook, being a confirmation of the use of the check for a certain amount. The front side of the spine is filled in when the document is handed over to the cashier of the organization.

It indicates:

the amount to be received in cash at the bank;
date of issue of the check to the cashier;
surname and initials of the cashier (recipient of funds).

The front side of the spine must be signed by the first and second signatures of the employees of the issuing organization, as well as by the recipient's cashier, with the date of receipt.

The cashier presents the completed check to the bank operator, who checks its authenticity (correct execution). If there are no comments on the execution, the teller cuts out the control mark in the upper right corner and gives it to the recipient, and the check itself is transferred for payment to the bank's cash desk.

The recipient of the money presents the bank teller with an identity document, gives the control stamp and names the total amount to be received.

The bank teller checks the named amount with that indicated on the check. Then he sticks a control stamp on a special place on the front side of the check and dispenses cash to the recipient, who, in turn, checks the amount issued here at the bank's cash desk.

The procedure for receiving cash from a current account in different banks may vary. In some banks, you must order cash in advance in person or by phone, in other banks, the check must be handed over to the teller on the eve of receiving the funds.

The money received from the bank is credited to the cash desk of the organization by a cash receipt order (PKO), after which the number and date of the PKO are affixed on the back of the check stub. This mark is signed by the chief accountant.

Two points in particular should be noted:

on the spine of the check, in the PKO, its receipt and in the cash book must be the same date;
The first and second signatures on the front and back of the check must be the same.

Receipt of cash in the bank is carried out according to the check presented to the bank.

The form of a cash check is not established by law, therefore, each bank has the right to develop its own form, while retaining the required details.

In order to receive a checkbook, an organization must submit an appropriate application to the bank that provides settlement and cash services for it.

Typically, a checkbook contains 25 or 50 pages, each of which consists of two parts: the check itself, which is to be deposited with the bank, and the spine, which remains with the organization.

Filling out and maintaining a checkbook

The check is filled out only by hand (with a ballpoint pen or ink) and in one handwriting (i.e. by one person).

The line "Cheque ... for ..." indicates the amount (in figures) for which it is issued. At the same time, free places in front of and after the amount of rubles must be crossed out with two lines.

The next line indicates the place (in some banks it is already filled) and the date the check was issued. In this case, the date of issue is indicated as follows: day (in numbers), month (in words) and year (in numbers).

After the word "Pay", the surname, name and patronymic of the cashier (employee) for whom the check is issued are entered in the dative case, and the free space is crossed out with two lines.

The check is signed by employees of the issuing organization, who have the right to first and second signature, necessarily in ink or a ballpoint pen.

The names and signatures of these employees must be recorded in "". Usually the first signature belongs to the head of the organization as the manager of loans, and the second - to the chief accountant. In order not to suspend the financial activities of the enterprise in their absence, you can indicate on the card the first two and two second signatures. For example:
The first signature is the director, deputy. director.
The second signature is the chief accountant, deputy. chief accountant.

The place under the lower horizontal line serves to mark bank employees for checking, ordering payment and directly paying cash through the cash desk of the bank's operational department.

The spine remains in the checkbook, being a confirmation of the use of a check for a certain amount. The front side of the spine is filled in when the document is handed over to the cashier of the organization.

It indicates:

the amount to be received in cash at the bank;
date of issue of the check to the cashier;
surname and initials of the cashier (recipient of funds).

The front side of the spine must be signed by the first and second signatures of the employees of the issuing organization, as well as by the recipient's cashier, with the date of receipt.

The recipient of the money presents the bank teller with an identity document, gives the control stamp and names the total amount to be received.

The money received from the bank goes to the cash desk of the organization